Enable Multi-Line Stock Item Description
Add multi-line stock item descriptions in TallyPrime with Pragyantra’s add‑on. Improve invoice clarity, communication, and professionalism.
Show Total Purchase as on Date in Entries for TallyPrime
View Cumulative Purchase Amount During Voucher Entry for Better Cost Control
Introduction
In purchase-driven businesses, tracking total purchase value in real-time is crucial for managing costs, supplier payments, and budgeting. However, in TallyPrime, while entering purchase vouchers, users do not get instant visibility of the total purchases made up to that specific date. This can lead to:
- Lack of real-time visibility on procurement spending
- Difficulty in monitoring monthly purchase budgets
- Delayed decision-making regarding cash flow and supplier payments
- High dependency on switching to separate reports like Purchase Register or GSTR-2
The Show Total Purchase as on Date in Entries Add‑on by Pragyantra enables businesses to view the cumulative purchase amount directly during voucher entry, allowing for proactive financial management.
What is “Show Total Purchase as on Date”?
This add‑on is a custom Tally module that displays an aggregated "Purchase Counter" within the transaction screen. With this add‑on installed, Tally can:
- Cumulative Purchase View: Display the total value of all purchases recorded up to the current date.
- Real-time Cost Insights: The total updates as soon as a new purchase bill is saved.
- Budget Monitoring: Helps managers see if the procurement for the month is exceeding the planned budget.
- Unified Workflow: Keeps the user focused on the entry screen without needing to check the Profit & Loss account.
Why Businesses Need This Add‑on
Uncontrolled purchasing can lead to a cash flow crisis. To maintain healthy margins, you need to know exactly how much you have already committed to suppliers. The Pragyantra Purchase Tracking Add‑on ensures that cost control is integrated into your data entry process, making procurement more transparent and disciplined.
Key Features of the Add‑on
Instant Purchase Display
Shows the total aggregated purchase value prominently on the voucher entry screen.
Configurable Period Totals
Option to view daily, monthly, or yearly cumulative totals based on your financial tracking preference.
Universal Voucher Integration
Works seamlessly with Item Invoices, Accounting Invoices, and Expense vouchers.
Real-Time Data Refresh
Calculates the total on-the-fly, ensuring you always see the most accurate and recent figure.
High Performance
Optimized TDL architecture that handles high-volume purchase data without affecting Tally's speed.
Business Benefits
- Better Expense Control: Keep a close eye on procurement costs as they happen.
- Improved Budget Management: Avoid overspending by tracking your totals against monthly limits.
- Faster Financial Decisions: Make quick decisions on bulk orders based on your current total purchase volume.
- Enhanced Productivity: Eliminates the time spent generating manual purchase summaries for management.
Use Cases
- Manufacturing: Monitoring raw material procurement costs against production targets.
- Wholesalers & Traders: Tracking stock-in volume for GST compliance and supplier tier-benefits.
- SMEs: Business owners who want a quick "Snapshot" of total spending during daily reviews.
Compatibility
This add‑on works with:
✔ TallyPrime
✔ Tally ERP 9
Frequently Asked Questions (FAQ)
1. Does the total include Purchase Returns (Debit Notes)?
Yes. The add-on can be configured to show the Net Purchase value (Purchases minus Returns) to give you the most accurate financial picture.
2. Can I see the total for a specific Stock Group only?
The standard version shows the total voucher value. However, if you need group-wise purchase totals (e.g., Raw Material vs Consumables), Pragyantra can provide customized filters.
3. Will this information be visible to all data entry operators?
You can control the visibility through Tally’s Security Levels. If you want only the Purchase Manager to see the totals, it can be restricted easily.
4. Does the total show Gross Purchase (including GST) or Net Taxable Value?
It can be set to either according to your business reporting style. Most users prefer the Taxable Value to track their actual expenditure.
Take Full Control of Your Business Spending
Stop guessing your procurement costs. Monitor every rupee spent in real-time directly on your Tally screen with Pragyantra’s Purchase Tracking Add-on.
👉 Contact Pragyantra today to optimize your purchase workflow and improve cost transparency.
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It is a Tally add‑on that allows users to enter detailed multi-line descriptions for stock items.
Descriptions can be used in item masters, voucher entries, and invoice printouts.
It improves product clarity, reduces confusion, and enhances invoice quality.
Yes. It works with both TallyPrime and Tally ERP 9.
